What can go wrong during a stock count without a stock taking app?

Manual stock counts without a stock taking app are prone to a range of issues that can lead to inaccurate data, wasted time, and increased costs. Without the support of a digital stock taking app, companies may face several bottlenecks. A stock take carried out manually by your own staff is highly faulty. In addition, counts often require operations to pause or slow down, affecting productivity and customer service.  Counting with pen and paper is particularly catalyzes human errors – such as transposed figures, careless mistakes or overlooked counting areas. Such inaccuracies are not an exception, but occur regularly in practice. Paper records can be lost or damaged, and merging different lists often leads to duplication or discrepancies. In line with that problem also tracking of who counted what and when becomes difficult without a digital trail, making audits and follow-ups challenging. A stock taking app helps eliminate these issues by streamlining the process, reducing errors, and giving you real-time visibility into your inventory. In the following we would like to introduce the core component of our stock taking product – the stock taking app by COSYS!

How can the stock taking app by COSYS help you?

The COSYS stock taking app transforms your inventory process from manual to fully mobile, significantly reducing common errors and increasing efficiency. The app is compatible with most modern mobile computer and supports both Android and iOS operating systems. Thanks to its built-in scanning engine, smartphones and tablets can be turned into fully functional mobile data capture devices. The ability to scan barcodes, combined with a wide range of intuitive features, makes inventory counting fast, accurate, and hassle-free. Before starting the count, you can easily import your article master data directly from your inventory management system. Every scanned item is then automatically matched with its corresponding article number. You can also enter quantities and manage batch or serial numbers as needed. To make the process even easier, you can enable the Quantity Always One function. This feature captures each scanned item as a single unit and automatically aggregates articles with the same article number. Stock taking and count place lists provide a clear and organized overview of which articles have been counted, in what quantity, and which locations are completed or still pending. Trusted by countless satisfied customers, the stock taking app by COSYS definitely takes your inventory count to the next level!

What else can COSYS provide besides the stock taking app?

Complementing the inventory app, COSYS offers its own backend as part of the inventory product. This represents the central management location for the captured stock take data. As already mentioned, master data is imported from your company-specific ERP system prior to the inventory count and transferred to the app. Furthermore, after the stock take is completed, you can export data back to the backend. There, you can then create graphical analyses and reports based on individual criteria. These evaluations can be a valuable basis for relevant strategic decisions.

COSYS not only provides software but also covers any additional hardware requirements you may have. Through a rental model, you can easily and cost-effectively access MDE devices and smartphones from our rental pool at any time. COSYS ensures that all devices are thoroughly cleaned, maintained, and preconfigured with the stock taking software, so they are ready for immediate use upon delivery. If a rental device is damaged during the stock taking process, you can return it and will receive a replacement device for the duration of the repair.

Conclusion

Efficient and accurate inventory management is essential for smooth operations, cost control, and customer satisfaction. As outlined above, manual stock counts are not only time-consuming but also prone to numerous errors and inefficiencies. The COSYS stock taking app offers a powerful, user-friendly solution that modernizes and simplifies the entire stocktaking process. From mobile barcode scanning to seamless data integration and real-time tracking, the app ensures a fast, reliable, and transparent inventory count.

Combined with COSYS’ comprehensive backend system and optional hardware rental service, you receive reliable service and a stock take product tailored to your business needs. Whether you’re looking to reduce errors, save time, or gain valuable insights from your stock data, COSYS is your trusted partner for an optimized stock take.